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Administrator

Employer
Hays
Location
Horsham, West Sussex
Salary
£10.00 - £12.00 per hour
Closing date
3 Apr 2019

View more

Sector
Business
Contract Type
Fixed term
Hours
Full Time

Job temp admin Horsham facilities construction

Your new company
A large successful, global facilities management firm.

Your new role

You receive calls via the helpdesk and support the production of a plan of maintenance activities within a defined area. To undertake the subsequent signing off of the agreed tasks at closure of the tasks and monitor and record feedback for the closed-out tasks, whilst providing and delivering the best value reception service through excellent customer care to match the client's needs.

* Receive all visitors to the CEPR main reception in a professional manner
* Ensure switchboard is answered promptly and that callers are dealt with in a professional, helpful manner
* Carry out general reception duties, ensuring that a high standard of customer care is adopted at all times
* Receive recorded and special deliveries and log and contact client before 10.00 am
* Answer and maintain the helpdesk and provide customer support through the timely answering of requests, allocation of reference numbers and the forwarding of requests to the relevant facilities team
* Print off appropriate work dockets as and when required, and pass these on to the appropriate Facilities teams
* Maintain computerised maintenance system on behalf of Engineering, raising, closing and filing electronic work requests as required
* Set up of the conference rooms including all AV equipment
* Book meeting rooms, taxis, car hire and hospitality as directed.
* Maintain staff holiday, sickness and absence on duty within MAXIMO, Protime and given spreadsheet
* Assist management team as and when required with admin matters
* Provide all monthly billing reports to the Business Support Team
* Manage client exhibitions, mobile phones contract, copiers and internal accounts
* Manage emergency phone and tannoy system
* To be dressed in correct uniform at all times

What you'll need to succeed
Previous experience in an administrative/office support role is essential. Any previous work experience or knowledge of the construction industry is also beneficial.

What you'll get in return
Guaranteed work till mid March. Excellent company to add to CV. Competitive hourly rate.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk


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